Libraries, historical societies, museums, and related cultural heritage institutions in the Commonwealth of Pennsylvania contain cultural heritage historical collections of great depth and richness. The mission of PA Digital is to make the digital collections of the Commonwealth’s cultural heritage institutions widely discoverable.
PA Digital was announced as a Digital Public Library of America (DPLA) Service Hub in August 2015. Participating in the DPLA will enhance discovery of and access to Pennsylvania cultural heritage content, thus broadening its use and impact worldwide. As technologies and partnerships develop, PA Digital Partnership will continue to expand ways in which the unique cultural heritage collections of Pennsylvania are made available to the widest audience.
Our collections went live in DPLA on April 13, 2016.
This project is made possible by a grant from the Institute of Museum and Library Services as administered by the Pennsylvania Department of Education through the Office of Commonwealth Libraries, and the Commonwealth of Pennsylvania, Tom Wolf, Governor.
Happy 2017, Pennsylvania! This month, we present a new segment of the “Meet Our Contributors” feature. “Meet Our Contributors” spotlights the individuals who work with us to contribute digital collections from their institutions to PA Digital and the Digital Public Library of America. We want all of our readers to know about the amazing work that they do in their institutions, as well as their insight from experience as contributors to the DPLA. This month, we are pleased to hear from Kelsey Duinkerken, Special Collections and Digitization Librarian at Thomas Jefferson University’s Scott Memorial Library. Check out some of Thomas Jefferson University’s collections in the DPLA!
Anastasia Chiu, PA Digital Metadata Team: Can you tell our readers a little about yourself and your role with Thomas Jefferson University’s digital collections?
Kelsey Duinkerken, Thomas Jefferson University: Of course! I have been the Special Collections and Digitization Librarian at Thomas Jefferson University for the last three years. With this job I have feet in both the very physical aspects of our Archives as well as the digital side, which is not only a lot of fun but gives me the opportunity to see items throughout their journey – from initial accession to description to digitization to online access, to put it simply. My involvement in our digital collections spans a number of areas. I manage all of our digitization projects, and make that material more accessible through inclusion in our institutional repository (Jefferson Digital Commons), our Instagram and Twitter accounts, our website, and, of course, the DPLA! I am also in charge of web archiving and other digital initiatives at Thomas Jefferson University.
AC: Do you have a favorite collection or two that you’re particularly excited about contributing to PA Digital and the DPLA? (It’s ok, we all have favorites!)
KD: I’m not sure about collection, but my favorite item would have to be the Oregon Trail journal of Harmony A. Smith. Growing up loving history (and playing Oregon Trail) it’s so neat to read about someone’s actual experience. The first half of the journal contains lecture notes from Smith’s time as a student at Jefferson Medical College, and the second half details his time on the Oregon Trail, from May 10 to July 6, 1850. He describes his experience attending a Mormon church service, visiting Salt Lake City, and celebrating the 4th of July on the trail. And for those who played the computer game, there are plenty of references to fording rivers, trading and bartering, interacting with different Indian tribes, bad weather, Independence Rock, Devil’s Gate, Laramie Fort, dangerously steep hills, and broken axles! We also have a transcript available if you don’t have the time or desire to decipher the handwritten pages.
AC: How did you and your colleagues at Thomas Jefferson University decide to become part of the PA Digital partnership and the DPLA? What goals or purpose do you hope being part of PA Digital can achieve?
KD: I first heard about PA Digital from Doreva Belfiore at a meeting of area digital managers and was intrigued about its potential to make our collections accessible to an even wider audience. Especially once we learned that an ingest would be fairly easy from bepress to the DPLA, we were sold. We’re a fairly small repository so being involved in the DPLA helps get our name out and increase our online presence with minimal work and no extra cost for us. As I’m sure most cultural heritage institutions would agree, with limited funding and staffing, this was a perfect fit.
AC: Are there any digitization or preservation projects for these collections, past, present or planned, that you’d like to tell our readers about?
KD: One of our more popular collections has been our medical college yearbooks. They present a rich history of how medical education has changed and evolved over the years, not to mention style and student life. They are a particularly rich resource for the graduates themselves, family members, and genealogists. In the future we are hoping to also digitize our nursing yearbooks, but they are more difficult to scan so it may be a little while.
AC: Do you recommend any resources that were particularly helpful to you at any stage of building your digital collections, or bringing your digital collections to PA Digital?
KD: If your content is housed in bepress, be sure to reach out to your representative! They are extremely helpful for getting your content ready – whether that is changing settings on the backend or giving you tips for how to make batch edits to collections. I will also give a shout-out to the members of PA Digital! They have always been quick to respond to my questions and have provided detailed feedback to make sure our collections are ready for ingest. They have made the overall process of adding collections to the DPLA smooth and simple.
AC: Is there anything that you know now about the process of bringing collections into the DPLA that you wish you had known beforehand? What would you suggest to any colleagues who might be considering contributing to PA Digital?
KD: Start small and go for it! Unless your metadata is robust and in perfect condition, you will need to spend time making it better before it can be ingested. While this might seem overwhelming at first, you don’t need to add all of your digital content to the DPLA at once. Just start with a few collections so you can understand the process and see how it works. From there you can prepare other collections for subsequent ingests. This is the model we have followed, and it’s been very successful. We’ve contributed new content in several waves, which has made the process really manageable. If you’ve been thinking about contributing content to the DPLA, just go for it. Start with one or two collections and before you know it you’ll have a huge chunk of your content in the DPLA!
AC: Thank you so much for all your thoughts, and for your time, Kelsey!
KD: Thanks, Anastasia, it was great talking with you!
As many of you may know, PA Digital has a Metadata Team that works with new and existing contributing institutions to expose digital collections in PA Digital and the DPLA. The team also builds conversations on metadata standards for our DPLA service hub, and generally engages in outreach to institutions all over the state. Many of PA Digital’s contributing institution representatives and community members have already interacted with the PA Digital Metadata Team many times. We would like to spotlight this team’s members, who work together out of several different institutions, and let them tell you why they are passionate about PA Digital. We begin with Doreva Belfiore, Digital Projects Librarian at Temple University Libraries.
Anastasia Chiu, Interviewer (AC): Can you tell our readers a little about yourself, your role with the PA Digital Metadata Team, and your wider role as a project manager for PA Digital?
Doreva Belfiore, Metadata Team Member (DB): I’m a Digital Projects Librarian in the Digital Library Initiatives department at Temple University Libraries in Philadelphia. I manage a team of 3 people that oversee the TUL Digital Library, the digitization of various material formats, and much of the non-MARC cataloging and ingest of digital objects into the repository.
For PA Digital, I serve as a co-manager, and I generally do a lot of the outreach for our project. So you might see me presenting at conferences, conducting webinars and training sessions, and otherwise helping our new constituents get their data into PA Digital and the DPLA. As the frequent first point of contact, I try to shepherd our partners along the way and answer their questions about partner agreements, harvest schedules, metadata standards and testing and other needs. I also help out with back-office work for the project, such as meeting scheduling, documentation and required grant paperwork.
Outside of my primary job, I am a volunteer Community Rep for the DPLA, so I have done introductory presentations about the Digital Public Library of America geared towards members of the public. If you are interested in having someone talk to your group about the DPLA, please contact me via PA Digital at firstname.lastname@example.org.
I’m a member of the PA Digital Metadata Team, and I often chair team meetings, making sure that all of the data testing and harvesting is happening on schedule to support our quarterly data ingests into the DPLA. I am one of the liaisons to the PA Digital Developers Team, so I attend regular meetings where I help to ensure that our 3 open-source Hydra [DPLAH GITHUB] data aggregators [PROD] are functioning up to code specifications, and that they can be modified or enhanced when we have new repository types to support. You can often find me reviewing harvested contributor metadata, testing aggregator features, participating in orientation calls for new institutions, making presentations about metadata standards and normalization, or staffing one of our virtual office hours where we answer metadata questions. Come talk to us or email us anytime! We love metadata and are happy to talk to everyone and anyone about it. Don’t worry if you are not experienced in creating metadata, or even if you don’t know what metadata is. Here is a nice introductory video that explains metadata in under 5 minutes:
AC: Do you have any favorite items or collections that are currently in PA Digital and the DPLA? (It’s ok, we all have favorites!)
AC: What role do you see PA Digital playing for cultural heritage institutions all over Pennsylvania?
DB: I see PA Digital as being an amazing conduit for discoverability of digital materials from Pennsylvania’s cultural heritage institutions. It provides global exposure for our partner’s excellent digital content and the potential for reuse in many contexts, especially for education. The more we can promote our state’s cultural and historical materials, advocate for and support our institutions, the better.
AC: What is your favorite aspect of working with the Metadata Team?
DB: I really enjoy collaborating with my excellent colleagues to help advise and guide new participants into PA Digital and the DPLA. We have a lot of fun, and learn a lot, when we are on orientation calls, virtual office hours, webinars and presentations together. I hope you get to meet them in person, on the phone, or via interviews on this blog!
AC: What are you looking forward to in the Metadata Team’s work over the next grant year?
DB: I’m really looking forward to bringing on many new partner institutions, and to be able to support additional repository platforms such as Islandora, Hydra, Artstor Shared Shelf, and Past Perfect Online. We are in line to surpass 200,000 records ingested into the DPLA and I would love to see us get to 300,000 next year if we can.
AC: What general advice do you have for folks who are considering exposing their collections to the Digital Public Library of America through PA Digital?
DB: Don’t be afraid to share your digital records with PA Digital, the DPLA, or for that matter other data aggregators! Our Metadata Team has a great deal of collective knowledge of MARC and non-MARC metadata standards as well as multiple repository platforms. We all, Metadata team included, have messy data and we recognize that cleaning and normalizing metadata is an ongoing, iterative process. It’s time well invested that will pay off in the long run, aiding in the discovery of your institution’s materials by patrons all over the world. Talk to us! We are happy to guide you.
AC: Thanks so much for your insight and advice, Doreva!
As you may already know if you follow us (@PADigitalNews) or the Digital Public Library of America (@dpla) on Twitter, the DPLA collaborated with Europeana, DigitalNZ, and Trove last month to hold their annual GIF IT UP competition. GIF IT UP is an international gif-making contest in which entrants draw public-domain or openly-licensed images, text, or videos from any of those participating digital libraries and remix them as animated GIF’s (which are, in turn, openly-licensed). It combines many interests common to the digital libraries community, including enthusiasm for history, love of gifs as a form of expression, and creative reuse of open digital content. We were warmly excited to see a PA presence among the 2016 entries:
Marisa Gertz entered with source material drawn from the Free Library of Philadelphia and the US Government Printing Office:
Referencing the Halloween time frame of the GIF IT UP contest, Marisa writes: “This fragment from a choir book from 1460 shows a gray-robed friar embracing death. In the background, solar flares burst on the sun against an illustration of the Earth’s magnetosphere, which, for the time being, protects our planet from solar storms. Billions of years from now, the sun will engulf Earth as it dies. Happy Halloween! #PageFrights.” Marisa’s gif is available under a CC-BY-SA license.
Paul Bond of Johnstown, Pennsylvania also entered, using source material drawn from the New York Public Library:
PA Digital is, at its core, a partnership, and we are fortunate to collaborate with many amazing individuals and institutions all over Pennsylvania. We would like to spotlight these partners in a new serial feature, Meet Our Contributors; in it, our partners will tell you about their amazing work and provide some insight and experience as contributors to PA Digital and the Digital Public Library of America (DPLA). We begin with Michael Foight, Special Collections and Digital Library Coordinator at Villanova University’s Falvey Library. Check out some of Villanova’s digital collections in the DPLA portal!
Anastasia Chiu, PA Digital Metadata Team (AC): Can you tell our readers a little about yourself and your role/association with Villanova’s digital collections?
Michael Foight, Villanova University (MF): Thank you Anastasia for the opportunity to talk with you about digitization and digital libraries. I coordinate the Special Collections and Digital Library team at Villanova University. While I’ve been a librarian at the University since 1995 and have served in a number of positions, I have managed the digital library since it went live in 2005. I’m very passionate about connecting researchers and the public with rare heritage materials. Print heritage collections have long been mediated by a class catering almost exclusively to patrons with privileged access – the full time student or faculty researcher. High quality digital surrogates can provide 24 hour a day access to rare materials to a global community thus opening up Special Collections to new users and new uses. Few can travel to distant locations to use physical materials, materials that at best may only be offered for use a few hours a day. But for most users and most uses, digital imaging provides a superior overall experience. Very high resolution close up views enable textual comparison with other items, and the extent of exposure to the material is limited only by the attention of the researcher.
Traditionally heritage professionals often limited or denied access to materials, claiming a prioritizing of preservation over access for the sake of the materials. In an environment of scarce access to rare materials, the economy of prestige grants research access to the elite and the connected, limiting access to everyone else – the non-traditional student or adjunct faculty member who cannot get to a Special Collections or Archives which is open only 3 hours during the business day – the international scholar – the working public with limited time for research. I deeply believe in the transformative nature of digitization, and the resultant curation and maintenance of this digital content. It is one of the essential duties of a heritage professional – and must be made a part of the regular operational routine of every archive, museum and special collection. Digitization – collaboration – the open and free access to content, open source collaboratively developed software – these are ideas that can transform the prestige economy from status being given to those who limit access to those who share the most. To my mind, this is just what DPLA is all about.
AC: Do you have any favorite collections or items that you’re particularly excited about contributing to PA Digital and the DPLA? (It’s ok, we all have favorites!)
MF: One of the more interesting things to examine is the usage that is being made of materials. As a way to document usage and provide transparency we maintain a Zotero database of citing references which shows a wide variety of usage – well beyond what might be predicted. As a recent example citing a number of materials digitized by a number of institutions, let me call attention to “Meet the Donald Trump of the 1840s” demonstrating the collaborative effect of digitization on the writing and design process – authors of even popular news can draw on a wealth of materials to illustrate and provide citations for a thesis.
Beyond the materials in Villanova University’s Special Collections, Villanova’s Digital Library acts as a digitization agent for a number of other heritage organizations through a “Digital Partnership” program, as well as providing digitization to individual “Digital Donors” and have been providing access to this kind of partner content for over 10 years. Of course I do have some favorites – through partnership with the Historical Society of Montgomery County we are digitizing the early newspaper, “National Defender” – the newspaper of the American Party. Filled with vitriol and bias – it is quite like the news of today. I would call out one small item from “National Defender” – an advertisement for the visit of Dan Rice to Buck’s County. Rice was the role model for “Uncle Sam” – highlighted in a blog article. The digitization of materials is only a first step; newly available digital content must also be actively curated with exhibits – highlighted in social media – knowledge creation efforts and Digital Humanities initiatives.
AC: How did you and your colleagues at Villanova decide to become part of the PA Digital partnership and the DPLA? What goals or purpose do you hope being part of PA Digital can achieve?
MF: We pro-actively reached out to DPLA prior to their initial public launch, however even with 30,000 items – Villanova’s Digital LIbrary was considered too small for the scope of DPLA. With the deployment of state hubs for metadata aggregation, it was possible to join with other institutions to reach the critical mass needed for consideration. With the forward thinking leadership – and kudos must be acknowledged to Temple University under the leadership of Joe Lucia for hosting and providing support for the Pennsylvania Hub of DPLA – and the assistance of David Lacy – then the Technology Development Team Leader at Villanova, we were able to move forward and get the Villanova content as well as the content of our “Digital Partners” into DPLA. The goal – to provide enhanced access to these rare materials to an even wider community!
AC: Are there any digitization or preservation projects for your collections, past, present or planned, that you’d like to tell our readers about?
MF: Beyond the initiatives that I have referenced, I am eager to show off and talk about two important digitization and knowledge creation projects. The first is related to popular culture and fiction. In addition to actively digitizing a growing collection of Dime Novel and Popular Culture materials, we are working on a vast knowledge creation project to document the copious collections of content that were created and circulated. The Edward T. LeBlanc Memorial Dime Novel Bibliography is the collaborative effort to create a sustainable database of this content and to then link to extant digitized content. This content – which may have been in wide circulation – is now rare to the point of almost extinction. A recently digitized non-fiction work on marriage advice was only known a large number of advertisements. Picked up almost immediately and cited, this is a great example of how digitization can work to rapidly move a text or image from anonymity to ubiquity within days.
Demand driven digitization – based on a wide variety of needs – is a requirement for the agile Special Collections, Archive, or Museum. The second project, “Home Before the Leaves Fall: a Great War Centennial Exposition” highlights one such need – to commemorate, memorialize, and also to digitize materials based on the increased research needs related to an anniversary – here the important centennial anniversary of World War I. At the website are commemorative projects, news and events, and of course newly digitized materials, which can be shared with the public with dedicated social media channels. And shows off yet another way collaborative efforts can provide benefits for all. Trying to showcase WWI content to a – largely unaware in the United States – public demands new forms of experimentation, from outreach efforts using cutout paper dolls, to new forms of expression. As a showcase for the remixing of cultural objects into new forms, I would call attention to the experimental “Lausejagd” video- showing off digitized content as well as providing a sing-along experience.
AC: How has your experience with PA Digital and the DPLA been? Is there anything that you know now about the process of bringing collections into the DPLA that you wish you had known beforehand?
MF: The process is smooth and easy – the staff on this project are wonderful – so knowledgeable and passionate about providing access!
AC: As an experienced collaborator with us, what advice do you have for those who are considering bringing their collections to PA Digital and the DPLA?
MF: Don’t wait – just reach out and start collaborating by contacting the staff at the PA-Hub. You will be adding a megaphone to the reach and impact of your content and the process couldn’t be simpler.
AC: Thanks so much for your time and your insight, Michael!
This guest blog post was written by Martina Soden, Collection/Metadata Manager of the Lackawanna Valley Digital Archives
Scranton Public Library takes a large role in our community in Northeastern Pennsylvania. We have a strong competent, skilled staff who jump at the chance to create or organize something first. In 2008 the Scranton Public Library wrote and received an LSTA grant to create a group to look at and think about creating an online digital collection of items. A small group of local historical societies, museums and government groups were invited to attend. With the help of Lyrasis, these organizations determined that the period of 1850-1865 was perfect for all the parties.
This partnership includes The Lackawanna Historical Society, the Anthracite Heritage Museum, The Scranton Times-Tribune, Steamtown National Historic Site, the University of Scranton Weinberg Library, and the Scranton Public Library. While we were unable to get a second LSTA grant to fund the digitization and creation of the Lackawanna Valley Digital Archives, we were able to receive funds from an outside funding organization. These funds were used to scan many documents, and buy the software and license to ContentDM. Lackawanna Valley Digital Archives was created and since this first collection we have added nine new collections using our connections with our original partners. Please visit us at http://content.lackawannadigitalarchives.org/cdm or find our items on the Digital Public Library of America at https://dp.la/.
In July, PA Digital’s Metadata Team began regular Virtual Office Hours. Inspired by instructors in our previous educational environments, we offer Virtual Office Hours as time and space for open conversation and information-sharing on digital collections and participation in PA Digital & the Digital Public Library of America (DPLA). The sessions are not recorded.
In Virtual Office Hours, we hope to hear questions and thoughts that our partners and potential partners from all over Pennsylvania have about the entire process of bringing digital collections to PA Digital and the DPLA. This includes not only steps for already-digitized collections, but also steps as early as planning digitization and creating metadata practices. We would also love to hear about what works and what doesn’t work for our partners in local contexts.
We will announce details (including dates, times, and direct links) of Virtual Office Hours regularly in several places:
We recognize that one of the greatest obstacles of bringing cultural heritage collections into digital spaces like PA Digital and the DPLA is the large step of initial digitization, including forming a plan and a workflow for digitization, and executing them. Here are a few select resources that can help your institution’s digitization planning and implementation. The concise list appears at the end of this post.
Planning & Workflow
Recently, the DPLA offered a digital projects training program (the Public Library Partnerships Project), and its self-guided curriculum remains available, along with a gallery of projects completed by participants. This curriculum introduces guidelines and topics for planning new digitization projects. Additionally, Franky Abbott (DPLA), Jennifer Birnel (Montana Memory Project), and Sarah Hawkins (East Central Regional Library), also presented a webinar on the topic for TechSoup, based on their collaborations within the Public Library Partnerships Project:
Within Pennsylvania, the State Library offers a lending program for their portable tabletop Scribe Scanner. Our partners at the University of Scranton and Scranton Public Library engaged in a great community project with it; you can also read more about the scanner’s specifications here and here. The loan application process for the State Library’s Scribe Scanner is as follows:
Additionally, our partner HSLC via the POWER Library offers PA Photos and Documents, a content management and hosting service that doubles as a union catalog. That is to say, POWER Library aggregates participant collections together in a searchable database, and provides the hosting and content management service to participants for free or very low cost (contingent on some guidelines). The application to participate is available online.